Student Handbook

The University of Richmond Student Handbook contains important information about the University's expectations regarding student conduct, student rights and responsibilities, and relevant processes and procedures to address alleged misconduct.

All students at the University of Richmond are bound by the policies and regulations noted within the Student Handbook. The University reserves the right to make changes in the procedures, polices, and regulations contained within the Handbook at any time at its sole discretion.

Questions or comments about the Student Handbook should be directed to jkelly3@richmond.edu.

Standards of Student Conduct

The sections below contain all of the information contained in the Standards of Student Conduct for the University of Richmond. You can download a PDF version of this document by clicking the link to the right.

Preamble

The mission of the University of Richmond is to sustain a collaborative learning and research community that supports the personal development of its members and the creation of new knowledge. A Richmond education prepares students to live lives of purpose, thoughtful inquiry, and responsible leadership in a global and pluralistic society.

To that end, the University has established the following Standards of Student Conduct in order to foster an environment that is most conducive to meeting the University¿s mission. The Standards of Student Conduct are in place to promote a safe, secure, and inclusive campus community and an appropriate environment for living and learning.

These Standards describe conduct that is prohibited at the University and, along with the Student Conduct Board policies, set forth the procedures by which student conduct matters will be handled at the University. The Standards shall govern the conduct of students and their guests on the campus of the University of Richmond, at University-sponsored activities and functions and as otherwise provided herein.

All students of the University are expected to conduct themselves, both within the University and elsewhere, in such a manner as to be a credit to them and to the University of Richmond.  As responsible citizens and members of the University community, students are expected to comply with local, state, and federal laws, and with all published University policies and regulations.

In order to fulfill its functions as an educational institution and to protect all members of the University community, the University of Richmond has the right to maintain order within the University and to exclude persons who disrupt the educational process. Where circumstances require, the University may call upon civil authority to maintain order.

Matriculation and/or continued enrollment at the University of Richmond is a privilege, not a right.  Any revocation of such a privilege would be intended to protect or support the standards of the University community. All students are expected to familiarize themselves with the details of these standards, issued annually or more frequently, by the University or by individual Colleges or Schools of the University in handbooks or other official publications and announcements. 

The Standards of Student Conduct and related conduct procedures are not intended to replicate state, federal, criminal, or civil laws or procedures. University policies differ from the criminal and civil justice system.

Definitions

Article I

  1. The term "University" means "University of Richmond".
  2. The term "student" includes all persons taking courses at the University, either full-time or part-time, pursuing undergraduate, graduate, or professional studies. Persons who withdraw during a pending conduct charge or proceeding, or who are not officially enrolled for a particular term but who have a continuing relationship with the University are considered "students" for purposes of these Standards of Student Conduct.
  3. The term "School" means the "School of Arts & Sciences", the "Robins School of Business", the "Jepson School of Leadership Studies", the "T.C. Williams School of Law", or the "School of Professional and Continuing Studies".
  4. The term "College" means either "Richmond College" or "Westhampton College".
  5. The term "faculty member" means any person hired by the University to conduct classroom or teaching activities or who is otherwise considered by the University to be a member of the faculty.
  6. The terms "staff member" and "administrator" mean any person employed by the University to conduct administrative, professional, or trade assignments.
  7. The term "University official" includes any individual employed by the University, performing assigned administrative or professional duties. A University official may include student staff such as Resident Advisors and Emergency Medical Technicians.
  8. The term "member of the University community" includes any person who is a student, faculty member, staff member, administrator, University official, or any other person employed by the University or acting as a University volunteer. The Vice President for Student Development or his/her designee shall determine a person"s status in a particular situation.
  9. The term "University premises" includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the University, including adjacent streets and sidewalks.
  10. The term "organization" means any number of persons who have complied with the formal requirements for University recognition and registration.
  11. The Vice President for Student Development is the person designated by the University President to be responsible for the administration of the Standards of Student Conduct.
  12. The term "Student Conduct Administrator" means any person authorized by the Vice President for Student Development to determine the appropriate Conduct Officer or Conduct Board authorized to hear each matter.
  13. The term "Conduct Officer" means any person authorized on a case-by-case basis by the Vice President for Student Development to assign charges, conduct preliminary hearings, determine whether a student or organization has violated the Standards of Student Conduct, and to impose sanctions upon any student(s) found to have violated the Standards of Student Conduct.
  14. The term "Student Conduct Board" means a group authorized by the Vice President for Student Development to determine whether a student or organization has violated the Standards of Student Conduct and to recommend sanctions that may be imposed when a violation has been committed.
  15. The term "University of Richmond Student Conduct Councils" or "Student Conduct Councils" means a specific Student Conduct Board comprised of students specially selected and trained by the University.
  16. The term "University Hearing Board" or "UHB" means a specific Student Conduct Board comprised of administrators specially selected and trained by the University.
  17. The terms "Appellate Board" and "Appellate Administrator" mean any person or persons authorized by the Vice President for Student Development to consider an appeal from a Student Conduct Board or from the sanctions imposed by the Conduct Officer.
  18. The term "policy" means the written regulations of the University as found in, but not limited to, the Standards of Student Conduct.
  19. The term "shall" is used in the imperative sense.
  20. The term "may" is used in the permissive sense.
  21. The term "accused student" means any student accused of violating the Standards of Student Conduct.
  22. The term "complainant" means the person who submits a charge alleging that a student violated the Standards of Student Conduct.
  23. The term "accusing student" means the student who is alleged to be the victim in a charge of a violation of the University's Sexual Misconduct Policy.
Authority of Standards

Article II:

  1. The Vice President for Student Development or his/her designee shall develop policies for the administration of the student conduct system and procedural rules for the conduct of the Student Conduct Board Hearings that are not inconsistent with the provisions of the Standards of Student Conduct.
  2. Subject to the appeal rights set forth in these Standards, decisions made by a Student Conduct Board and/or Conduct Officer shall be final.
Jurisdiction and Prohibited Conduct

Article III:

  1. Jurisdiction of the Standards of Student Conduct                                                                                                                                                                                                                                                      The Standards of Student Conduct shall apply to conduct that occurs on University premises and at University sponsored activities. The Standards of Student Conduct also apply to University students studying abroad through a University approved study abroad program.   The Standards of Student Conduct apply to conduct by a University student occurring off-campus if the Vice President for Student Development or his/her designee determines that such off-campus conduct may adversely affect any member of the University community, the University itself, or its educational programs.                                                                                                                       Each student shall be responsible for his/her conduct from their first day on campus through the actual awarding of a degree, even though the conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment. The Standards of Student Conduct shall apply to a student¿s conduct even if the student withdraws from the University while a disciplinary matter is pending.
  2. Prohibited Conduct
    1. Violence.                                                                                                                                                                                                                                                                                                             Any act of violence, force, coercion, threat, or intimidation that includes, but is not limited to:
      1. Physical abuse of or assault upon any person;
      2. Conduct that threatens, intimidates, or endangers the health or safety of any person;
      3. Physical detainment of any person against his/her will;
      4. Possession, storage, use of, or attempt or threat to use any kind of ammunition, explosives, firearms, or weapon;
    2. Property.
      1. Theft or possession of University property or the property of others.
      2. Vandalism or damage to, defacement, or destruction of University property or the property of others.
      3. Alteration, fabrication, misuse, or destruction of University documents including records, identification cards, or parking stickers/permits.
    3. Disruption.
      1. Obstruction, disruption, or attempts at obstruction of disruption of teaching, research, administration, disciplinary procedures, or other University or University-authorized activities, functions, events, or operations.
      2. Blocking the entrance or exit of any University facility or building, or any corridor or room therein.
      3. Blocking or impeding normal pedestrian or vehicular traffic on or adjacent to University property.
      4. Disorderly conduct, obscene conduct, inappropriate behavior or expression.
      5. Disturbing the residence hall/community.
    4. Trespass.                                                                                                                                                                                                                                                                                       Unauthorized entry into, presence in, seizure, or occupation of any University facility or area that is locked, closed to student activities, or otherwise restricted as to its use where ones presence is unauthorized.
    5. Illegal activity.                                                                                                                                                                                                                                                                                           The violation of local, state, or federal laws that includes, but is not limited to:
      1. Possession and/or use of illegal drugs, narcotics, pharmaceuticals, and/or drug paraphernalia;
      2. Distribution of sale of illegal drugs, narcotics, pharmaceuticals, and/or drug paraphernalia;
      3. Violation of Alcohol and Beverage Control (ABC) Laws;
      4. Driving under the influence and/or while intoxicated;
      5. Possession and/or use of false identification;
      6. Conviction of any felony and/or misdemeanor involving, fraud, theft, lying or moral turpitude.
        1. A student may, at the discretion of the Conduct Officer or Student Conduct Board chair, be found responsible of Prohibited Conduct III (B)(5)(f) solely upon the introduction into evidence at a Student Conduct Board hearing of a certified copy of an order of conviction or other document satisfactorily evidencing conviction of a felony or of a misdemeanor.
        1. Other Regulations and Policies.
          1. Acts of harassment and/or discrimination, or violation of the University¿s Harassment & Discrimination policy.
          2. Violation of the University¿s Sexual Misconduct Policy.
          3. Violation of the University¿s Hazing Policy.
          4. Volation of rules and regulations including those pertaining to the Alcohol policy.
            1. Consumption of alcohol under the legal drinking age.
            2. Possession of alcohol under the legal drinking age.
            3. Possession of an open container of alcohol in a public space.
            4. Hosting an illegal/unregistered event with alcohol.
            5. Hosting a registered event with alcohol that violated the University¿s alcohol regulations.
            6. Having an underage guest who possessed and/or consumed alcohol while in attendance at your event.
            7. Consumption of an alcoholic beverage in public.
            8. Public intoxication.
            9. Violation of the alcohol policy at The Cellar.
          5. Violation of University or College rules or regulations including, but not limited to, those governing residence halls.
          6. Failure to comply with directions of a University official acting in the authorized performance of duty.
          7. Failure to present proper identification upon request by a University official.
          1. Violation of the University's Information Services policies.
        1. Inciting.                                                                                                                                                                                                                                                                             Inciting others to commit acts of the kinds herein prohibited.
      7. Violation of Law and University Discipline
        1. University disciplinary proceedings may be instituted against a student charged with conduct that potentially violates both the criminal law and the Standards of Student Conduct (that is, if both possible violations result from the same factual situation) without regard to the pendency of civil or criminal litigation in court or criminal arrest or prosecution. At the discretion of the Vice President for Student Development, proceedings under the Standards of Student Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus.                                     Determinations made or sanctions imposed under the Standards of Student Conduct shall not be subject to change because criminal or civil charges arising out of the same facts giving rise to violation of University rules were dismissed, reduced, or resolved in favor of or against the criminal or civil law defendant.
        2. When a student is charged by federal, state, or local authorities with a violation of the law, the University will not request or agree to special consideration for that individual because of his or her status as a student. If the alleged offense is also being processed under the Standards of Student Conduct, the University may advise off-campus authorities of the existence of the Standards of Student Conduct and of how such matters are typically handled within the University community.  Subject to applicable laws, the University will attempt to cooperate with law enforcement and other agencies in the enforcement of criminal laws on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators (provided that the conditions do not conflict with campus rules or sanctions).
Reporting and Investigation

Article IV

  1. Reporting.                                                                                                                                                                                                                                                                                                               Any member of the University community with knowledge of an act by a student that constitutes a violation of the Standards of Student Conduct may file a complaint in writing to the appropriate dean of the College or School. Complaints should be submitted as soon as possible following the event that precipitated the complaint, preferably within seven (7) days. However, no complaint will be dismissed solely on the basis of the time it was filed.
  2. Preliminary Investigation and Charge
    1. Upon receipt of a complaint, the Conduct Officer shall determine whether there has been any investigation of the facts underlying the charge (for example, by a Title IX Coordinator or the University of Richmond Police Department). If there has been such an investigation, the Conduct Officer shall review the findings of that investigation to determine whether a formal charge under the Standards of Student Conduct is warranted. If there has been no prior investigation, the Conduct Officer shall conduct a preliminary investigation to determine whether a formal charge under the Standards of Student Conduct is warranted.
    2. If the Conduct Officer determines that a formal charge under the Standards of Student Conduct is warranted, the student will receive written notification of the charge and will be requested to attend a preliminary hearing.
Preliminary Hearing

Article IV

  1. Preliminary Hearing
    1. Any student who is charged with a violation of the Standards of Student Conduct shall be subject to disciplinary action if found responsible for such a violation.  The Conduct Officer shall notify the student of the charge in writing and request a preliminary hearing with the student. During the preliminary hearing, the Conduct Officer shall:
      1. Provide the student with a copy of Article V(A) of the Standards of Student Conduct;
      2. Review the complaint filed against the student;
      3. Explain the charge and any associated policy or policies; and
      4. Review the options available for resolution of the charge.
    2. The student is asked if he/she accepts responsibility for the alleged violation(s).
      1. The accused student may accept responsibility for the alleged violation(s).
        1. If the student accepts responsibility for the violation and accepts the sanction(s) assigned by the Conduct Officer, the student waives her/his right to a hearing and an appeal;
        2. If the student accepts responsibility, but does not accept the sanction(s) assigned by the Conduct Officer, the matter will be referred to the appropriate board, as designated by the Conduct Officer, for a hearing to determine appropriate sanctions.
          1. Except as specified in subsections (b) and (c), below, the Conduct Officer will assign the hearing to the University of Richmond Student Conduct Councils.
          2. The Conduct Officer will assign the hearing to the University Hearing Board if the charge includes an alleged violation of the University¿s Sexual Misconduct Policy.
          3. The Conduct Officer will assign the hearing to the University Hearing Board if the charge is determined by the Conduct Officer to be particularly serious (usually involving conduct that might lead to felony charges if prosecuted criminally).
      2. The student may deny responsibility for the alleged violation(s). If the student denies responsibility, the matter will be referred to the appropriate board, as designated by the Conduct Officer, for a hearing and a determination of sanctions, if any.
        1. The Conduct Officer will assign the hearing to the University of Richmond Student ConductCouncils for most charges.
        2. The Conduct Officer will assign the hearing to the University Hearing Board if the charge includes an alleged violation of the University¿s Sexual Misconduct Policy.
        3. The Conduct Officer will assign the hearing to the University Hearing Board if the charge is determined by the Conduct Officer to be particularly serious (usually involving conduct that might lead to felony charges if prosecuted criminally).
      3. Within twenty-four (24) hours after the preliminary hearing, the accused student must advise the Conduct Officer in writing of his/her choice of the available procedural options.
        1. If the accused student does not advise the Conduct Officer in writing of his/her choice within twenty-four hours, the student will be found in violation and will be subject to the sanction(s) assigned by the Conduct Officer.
        2. The Conduct Officer at his/her discretion can extend this deadline up to 72 hours, with good cause.
Interim Suspension

Article IV

  1. Interim Suspension and Class Removal
    1. In certain circumstances, the Student Conduct Administrator may impose a University or residence hall ¿interim¿ suspension prior to the resolution of a conduct case before a student conduct board. Interim suspension may be imposed when the Student Conduct Administrator has a reasonable basis to conclude that:  (a) the continued presence of the accused student on campus or in a residence hall may create a risk to the health or safety of students or of other members of the University community; or  (b) the accused student poses an ongoing threat of disruption of, or interference with, the normal operations of the University. During an interim suspension, the student must leave campus immediately and shall not participate in academic, extracurricular, or other activities of the University except as may be authorized by the Student Conduct Administrator. During the period of interim suspension, a student is not permitted on the campus without the prior written consent from the Student Conduct Administrator. The interim suspension does not replace the regular hearing and appeal process, which shall proceed on the normal schedule. The student subject to an interim suspension will be permitted to return to campus solely for purposes of participating in a hearing before the appropriate student conduct board.
    2. An accused student may be denied attendance in a specific class if the Student Conduct Administrator has a reasonable basis to conclude that the accused student may pose an ongoing threat to the health and safety of any person in the class. Arrangements will be made for the student to either attend another section of the class or to make an arrangement with the instructor of record to complete the course in another manner.
Rights and Responsibilities

Article V

  1. An accused student shall be afforded the following rights and responsibilities throughout the conduct process:
    1. The accused student has the right to a hearing, conducted in accordance with the Standards of Student Conduct and the procedures of the appropriate Student Conduct Board.
      1. The accused student has the right to a conduct process outcome based on reliable evidence presented during the conduct process, including reasonable inferences drawn from such evidence, and reasonable determinations by the fact finder as to the credibility of witness testimony.
    2. The accused student has the right to a copy of the rules and procedures of the University¿s conduct process.
    3. The accused student has the right to the services of an advisor of his/her choice. The advisor must be a member of the University community and may not be an attorney.
      1. Advisors are not permitted at the preliminary hearing.
      2. The accused student is responsible for presenting his or her own information, and therefore, advisors are not permitted to speak or to participate in any hearing before a Student Conduct Board.
      3. The accused student should select as an advisor a person whose schedule allows attendance at the scheduled date and time for the Student Conduct Board hearing, as delays will not normally be allowed due to the scheduling conflicts of an advisor.
    4. The accused student has the right to the services of an attorney of his/her choice at their own personal expense.
      1. The accused student does not have the right to have an attorney present during any interviews or during any hearing.
    5. The accused student has the right to remain silent and is advised that any statement he/she makes may be used in evidence against him/her.
    6. The accused student has the right to read the complaint during the preliminary hearing upon request.
      1. The accused student does not have the right to obtain a copy of the complaint from the preliminary hearing.
    7. If the accused student chooses an option that includes a Student Conduct Board hearing [specifically Article IV (C)(2)(a)(ii) and Article IV (C)(2)(b)], the chair of the Student Conduct Board shall prepare and deliver to the accused student a notice of hearing. Such notice may be delivered to the accused student in person, by electronic mail, by U.S. Mail, or by campus mail. The date of the hearing shall not be less than five (5) or more than fifteen (15) business days from the date of such notice. The time frame for conducting the hearing may be extended by the chair of the Student Conduct Board, for good cause. The notice of hearing shall include:
      1. The name and address of the accused student.
      2. The date, time, and location of the Student Conduct Board hearing.
      3. The alleged violations of prohibited conduct under Article III (B) of the Standards of Student Conduct.
      4. A brief summary of the facts underlying the charge(s).
      5. The time, date, and place of the alleged violation (if known).
      6. The name of the accusing student and, if not the same, the name of the person who filed the complaint.
      7. The name and administrative title of the chair of the Student Conduct Board.
      8. The names and administrative titles of the voting members of the Student Conduct Board.
      9. The name and administrative title of the complainant.
    8. The accused student has the right to petition that any member of the Student Conduct Board be removed on the basis of bias or conflict of interest.
      1. The accused student must submit a written petition to the Vice President for Student Development at least seventy-two hours prior to the scheduled hearing.
    9. The accused student has the right to receive the list of witnesses that the complainant intends to call at a Student Conduct Meeting at least forty-eight hours in advance of the scheduled hearing.
      1. If a witness submits a written statement, the accused student will be provided a copy by the chair at the time of the hearing.
    10. The accused student and his/her advisor have the right to attend the entire Student Conduct Board hearing except for the deliberations of the Student Conduct Board.
    11. The accused student has the right to offer evidence and oral testimony of witnesses in his/her behalf at a Student Conduct Board hearing, provided that the accused student informs the chair and the complainant is writing of the names, physical addresses, and email addresses of any witness at least seventy-two hours in advance of the scheduled hearing.
    12. The accused student has the right to offer written statements of witnesses provided that, at least seventy-two hours before the scheduled Student Conduct Board hearing, the accused student informs the chair in writing of the names, physical addresses, and email addresses of those witnesses whose statement he/she intends to offer into evidence.
      1. Witnesses must submit written statements must be submitted (either in print or electronically) directly to the chair at least forty-eight hours in advance of the scheduled hearing in order to be introduced to the Student Conduct Board at the hearing.
    13. The accused student has the right at a Student Conduct Board hearing to question any witness who gives oral testimony.
    14. Student Conduct Board hearings are closed to the public. Admission of any person not directly connected to the hearing shall be at the sole discretion of the chair.
    15. The accused student has the responsibility to attend the scheduled Student Conduct Board hearing. If the accused student, without valid excuse or authorization from the Vice President for Student Development, fails to attend the hearing as scheduled, the Student Conduct Board may proceed in the accused student¿s absence to a determination of the matter, and if appropriate, impose sanctions.
    16. The accused student has the right to written notice of the outcome and sanctions (if applicable) of the Student Conduct Board hearing by 5:00 PM on the second business day following the conclusion of the hearing. The chair of the board at her/his discretion can extend this timeline.
    17. The accused student has the right to appeal the decision of the Student Conduct Board, in accordance with the standards for appeal established in the University¿s Standards of Student Conduct.
  2. In Student Conduct Board hearings involving allegations of Sexual Misconduct, as defined by the University¿s Sexual Misconduct Policy, the accusing student shall be afforded the following rights and responsibilities throughout the conduct process:
    1. The accusing student has the right to a hearing, conducted in accordance with the Standards of Student Conduct and the procedures of the appropriate Student Conduct Board. 
    2. The accusing student has the right to a copy of the rules and procedures of the University¿s conduct process.
    3. The accusing student has the right to the services of an advisor of his/her choice. The advisor must be a member of the University community and may not be an attorney.
      1. The accusing student should select as an advisor a person whose schedule allows attendance at the scheduled date and time for the University Hearing Board hearing, as delays will not normally be allowed due to the scheduling conflicts of an advisor.
        1. The accusing student has the right to the services of an attorney of his/her choice at their own personal expense.
          1. The accusing student does not have the right to have an attorney present during any interviews or during any hearing.
      2. If the accused student chooses an option that includes a University Hearing Board hearing [specifically Article IV (C)(2)(a)(ii) and Article IV (C)(2)(b)], the chair of the University Hearing Board shall prepare and deliver to the accusing student a notice of hearing. Such notice may be delivered to the accusing student in person, by electronic mail, by U.S. Mail, or by campus mail. The date of the hearing shall not be less than five (5) or more than fifteen (15) business days from the date of such notice. The time frame for conducting the hearing may be extended by the chair of the University Hearing Board, for good cause. The notice of hearing shall include:
        1. The name and address of the accused student.
        2. The date, time, and location of the University Hearing Board hearing.
        3. A brief summary of the facts underlying the charge(s).
        4. The alleged violations of prohibited conduct under Article III (B) of the Standards of Student Conduct.
        5. The time, date, and place of the alleged violation (if known).
        6. The name of the accusing student and, if not the same, the name of the person who filed the complaint.
        7. The name and administrative title of the chair of the University Hearing Board.
        8. The names and administrative titles of the voting members of the University Hearing Board.
        9. The name and administrative title of the complainant.
      3. The accusing student has the right to petition that any member of the University Hearing Board be removed on the basis of bias.
        1. The accusing student must submit a written petition to the Vice President for Student Development at least seventy-two hours prior to the scheduled hearing
      4. The accusing student has the right to receive the list of witnesses that the accused student intends to call at a University Hearing Board hearing at least forty-eight hours in advance of the scheduled hearing.
        1. If a witness submits a written statement, the accusing student will be provided a copy by the chair at the time of the hearing.
      5. The accusing student and his/her advisor have the right to attend the entire portion of a University Hearing Board hearing at which information is received (excluding deliberations).
      6. In coordination with the Complainant, the accusing student has the right to offer evidence and oral testimony of witnesses in his/her behalf at a University Hearing Board hearing, provided that the accusing student informs the chair and the complainant is writing of the names, physical addresses, and email addresses of any witness at least seventy-two hours in advance of the scheduled hearing.
      7. The accusing student has the right to offer written statements of witnesses provided that, at least seventy-two hours before the scheduled University Hearing Board hearing, the accusing student informs the chair in writing of the names, physical addresses, and email addresses of those witnesses whose statement he/she intends to offer into evidence.
        1. Witnesses must submit written statements must be submitted (either in print or electronically) directly to the chair at least forty-eight hours in advance of the scheduled hearing in order to be introduced to the University Hearing Board at the hearing.
      8. The accusing student has the right to give testimony in the presence of the accused student and the University Hearing Board at the hearing. As an alternative, the accusing student may choose to give testimony before the University Hearing Board while the accused student observes the process by way of videoconferencing capability.
        1. If the accusing student chooses the videoconference option, the chair must be notified at least forty-eight hours of the scheduled hearing.
      9. The accusing student has the right to offer a victim-impact statement at the University Hearing Board hearing and to have that statement considered by the board.
      10. The accusing student has the right to written notice of the outcome and sanctions (if applicable) of the University Hearing Board hearing by 5:00 PM on the second business day following the conclusion of the hearing. The chair of the board at her/his discretion can extend this timeline.
      11. The accusing student has the right to appeal the decision of the University Hearing Board, in accordance with the standards for appeal established in the University¿s Standards of Student Conduct.
      12. The accusing student has the right to preservation of privacy, to the extent possible and allowed by law.
        1. The accusing student has the right not to have irrelevant prior sexual history admitted as evidence in a University Hearing Board hearing.
        2. The accusing student has the right not to have released to the public any personally identifiable information about the complaint, without his/her consent.
          1. In situations where the University of Richmond Police Department determine that a timely warning notice needs to be issued, every effort will be made to inform the accusing student in advance of public release of information regarding the complaint.
Student Conduct Boards

Article VI

  1. The following procedures will apply to all Student Conduct Board hearings as defined in Article I sections (N)(O) and (P). Specific rules and guidelines for the University of Richmond Student Conduct Councils and the University Hearing Board are outlined in the separate procedures documents.
    1. In situations where more than one student is accused of violating prohibited conduct as outlined in Article III (B) of the Standards of Student Conduct, the Student Conduct Administrator, at his/her discretion, may permit the Student Conduct Board Hearings concerning each student to be conducted either separately or jointly.
    2. Student Conduct Hearings shall be closed to the public.
    3. Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in criminal or civil court, are not used in Student Conduct Board proceedings.
    4. There shall be a single verbatim record, typically an audiotape recording, of all Student Conduct Board hearings (not including deliberations). Deliberations shall not be recorded. The record shall be the property of the University.
      1. If it appears vital to the disposition of the case, the chair or the Vice President for Student Development, at their sole discretion, may order that the proceedings be transcribed in addition to the recording.
    5. The chair, at his/her discretion, may accept pertinent records, exhibits, and written statements (including student impact statements) for consideration by the Student Conduct Board. 
    6. All procedural questions are subject to the final decision of the chair of the Student Conduct Board.
    7. After the portion of the Student Conduct Board hearing concludes in which all pertinent information has been received, the Student Conduct Board shall determine whether the accused student is responsible for the violation or violations of prohibited conduct as outlined in Article III (B) of the Standards of Student Conduct that the student was charged.
    8. The Student Conduct Board's determination shall be made on the basis of whether it is more likely than not that the accused student violated prohibited conduct as outlined in Article III (B) of the Standards of Student Conduct.
Sanctions

Article VII

  1. Violations of prohibited conduct as outlined in Article III (B) of the Standards of Student Conduct may result in one or more of the following disciplinary sanctions. Additional sanctions, if any, are listed in the handbooks or official announcements of the School or College concerned. Following a determination of responsibility by a Student Conduct Board as outlined in Article VI, the board will impose sanctions from the following:
    1. Disciplinary Warning: A written notice that a continuation or repetition of prohibited conduct, within a specified period of time, will be grounds for more serious disciplinary action.
    2. Residential Housing Probation: Action permitting the student to remain in residence on probationary status. During the period of probation, if the student is found responsible for additional violations, the student may be evicted from on-campus housing.
    3. Conduct Probation: Action permitting the student to remain at the University on probationary status. During the period of probation, if the student is found responsible for further violations, the student may be subject to suspension, dismissal, or separation from the University.
    4. Housing Relocation: Serious housing matters or repeated violations of University policy may result in relocation from one housing area to another.
    5. Housing Eviction: Serious housing matters or repeated violations of University policy may result in removal from University housing.
    6. Suspension: A forced, temporary leave from the University. The time period of a suspension is typically a semester or a full academic year, but can be set for any duration by the Conduct Officer or Student Conduct Board.
    7. Separation: Immediate and permanent separation from the University. A student who is separated from the University is not eligible for readmission, and is typically barred from University events, activities, and property.
  2. A Student Conduct Board may also impose additional sanctions to the disciplinary sanctions listed in VII (A). Additional sanctions include, but are not limited to, the following:
    1. Community Restitution/Service: An assignment to perform a task or service for the University or a University sponsored organization.
    2. Fine/Restitution: Reimbursement for damage to, destruction of, or misappropriation of property, to include but limited to personal and medical reimbursement.
    3. Revocation of Privilege: Including, but not limited to, registered events, using of University dining facilities, having an automobile on campus, and/or access to other University facilities. In serious matters, a student may have additional privileges revoked during and/or while University charges are being processed through the University conduct system.
    4. Notification of parents/guardians if deemed appropriate.
    5. No Contact: An order to have no contact in any form with an identified student or students.
  3. More than one of the sanctions listed above may be imposed for any single violation.
  4. Other than University suspension and separation, disciplinary sanctions shall not be made part of the student¿s permanent academic transcript, but shall become part of the student's disciplinary record.
    1. A student found responsible of a violation of the standards of student conduct will generally have their disciplinary records destroyed unless they are on "conduct probation" at the time of their graduation. In the event that a student is on "conduct probation" at the time of his/her graduation, the student's disciplinary record will be made inactive one year following the student's graduation. The records of the students involved in cases deemed serious (acts of violence, drug distribution, etc.) by the Deans of the Colleges or Schools will be maintained at the discretion of the deans for a period of time deemed appropriate by the deans.
    2. In compliance with the Cleary Act, a student's disciplinary record must be maintained for a minimum period of seven (7) years after the student's graduation. After that period, the student's disciplinary record will be destroyed.
      1. Disciplinary records may be maintained indefinitely at the discretion of the Vice President for Student Development or his/her designee.
Appeals

Article VIII

  1. The accused student and the complainant shall each have the right to appeal the decision of the Student Conduct Board to the appropriate Appellate Administrator. In hearings that involved a violation of the University's Sexual Misconduct Policy, the accusing student also has the right to appeal the decision of the University Hearing Board.
  2. An appeal must be received by the designated Appellate Administrator in writing (a document as an email attachment is acceptable) by 5:00 PM on the fifth business day after delivery of the written notification of the finding of the Student Conduct Board. The chair of the Student Conduct Board may extend the time frame foe submitting an appeal, at his or her sole discretion, for good cause.
  3. The decision on a request for an appeal shall be made within thirty (30) days of the receipt of the appeal, unless there is good cause for a reasonable extension of this time period.
  4. A new hearing shall be granted to the person filing an appeal if there is clear and convincing evidence that one or more of the following pertained:
    1. A witness at the Student Conduct Board hearing lied and the testimony was adverse to the appealing party.
      1. If an appeal is granted for this reason, the case will be remanded to the original board for a new hearing.
    2. New evidence of a material nature is available that was not available at the time of the Student Conduct Board hearing, unless such evidence was available but not presented at the Student Conduct Board hearing.
      1. If an appeal is granted for this reason, the case will be remanded to the original board for a new hearing.
    3. The Student Conduct Board hearing was conducted in a manner materially inconsistent with the Standards of Student Conduct and the written procedures of such Student Conduct Board.
      1. If an appeal is granted for this reason, the case will be remanded to a new board for a hearing.
Interpretation and Revisions

Article IX                                                               

  1. Any question of interpretation or application of the Standards of Student Conduct shall be referred to the Vice President for Student Development or his/her designee for final determination.
  2. The Standards of Student Conduct shall be reviewed annually under the direction of the Student Conduct Administrator.