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Withdrawal and Readmission

Academic Leave of Absence

A Leave of Absence is an approved temporary break from University studies with the intent to return to the University.  A Leave of Absence may only be requested prior to the start of the semester and only for a full semester or semesters; students who wish to withdraw from the University on or after the first day of class must request a withdrawal (see medical and non-medical withdrawal information). 

Students who wish to take a leave of absence from the University may do so for up to two consecutive fall/spring semesters by completing a University Leave of Absence Form.  Students who need a Leave of Absence for military service or religious obligation should contact their College Dean.  Students who have requested a leave of absence will retain their University email account and will not need to apply for readmission.  Students who are on a Leave of Absence will be included in the registration queue for the semester in which they plan to return.  Students who are on a Leave of Absence will also be permitted to participate in the housing lottery for the following year.

A student who takes a Leave of Absence will not be considered an enrolled student while on Leave.  This can have implications for international student visas, financial aid, requirements for student loan repayment, health insurance, and successful progress toward a student’s degree.  Students should discuss plans for a leave of absence with their College Dean and the Office of Financial Aid.  Richmond Scholars who wish to take a leave of absence should also contact the Office of Scholars and Fellows.

When requesting a leave of absence, a student will identify the term in which they plan to return.  A student returning from Leave of Absence will be invited to enroll in courses during the normal registration period for the semester in which they plan to return.

Withdrawing With Intent to Return

This University Withdrawal Request Form is for the use of enrolled undergraduate students who are requesting to withdraw from the University and intend to return. When you submit this form, Richmond College or Westhampton College will be in contact with you to schedule a meeting to discuss your withdrawal if you have not already had one. If you are a first time enrolling student who has not yet attended your first day of class, please do not use this form to cancel your enrollment but instead contact the Office of Admission.

When a student withdraws for medical (including psychological, psychiatric, or physical health) reasons, University staff will communicate with your treating professional.  In order for University staff to communicate with your treating professional, you must also complete this Authorization for Release form once you have returned home and established a relationship with your treating professional. When received, your treating professional will be contacted by the University and provided a copy of your Medical Withdrawal Agreement Form, your Authorization for Release, and a Treatment Summary and Recommendations form for them to complete at the conclusion of your treatment. 

Withdrawing Permanently

The University Withdrawal Notification Form is for the use of enrolled undergraduate students who have decided to withdraw from the University and have no intention to return to Richmond. When you submit this form, Richmond College or Westhampton College will be in contact with you to schedule a meeting to discuss your withdrawal if you have not already had one. If you are a first time enrolling student who has not yet attended your first day of class, please do not use this form to cancel your enrollment but instead contact the Office of Admission.

Readmission Criteria

Students who have withdrawn from the University and wish to return must make their request for readmission in writing by the deadline, typically February 15 for readmission for the fall term (and summer when applicable) and October 15 for readmission to the spring term. Criteria for successful application for readmission are outlined below. Students who have taken a Leave of Absence from the University do not have to apply for readmission.

All Students Seeking Readmission

Regardless of the reason for withdrawal:

  • At least one full fall or spring term must typically elapse before a student who has withdrawn is eligible for readmission.
  • Students seeking readmission must typically be in academic good standing. A student who is not in Good Standing must articulate a reasonable pathway to return to Good Standing within two semesters if readmitted.
  • Students must have met all requirements outlined by the Dean as condition of their return when the student withdrew. In some cases, a Dean may impose specific requirements for readmission if the circumstances of the student’s departure warrant it. The goal of such conditions is to prepare the student for a successful return to Richmond, and completion of those requirements is necessary for a student to be considered for readmission.
  • Students must demonstrate that it is mathematically possible for the student to graduate.
  • Students typically will not be readmitted until incompletes have been resolved.
  • Students will not typically be readmitted following a return to Richmond and a second withdrawal.

***Students may be considered for institutional financial aid only through their eighth term of enrollment (prorated for transfer students).

Additional Criteria for Readmission Following Withdrawn for Academic Reasons

Students who have been withdrawn for academic reasons must meet the following criteria, in addition to the criteria expected of all students seeking readmission:

  • At least one full fall or spring term must elapse before a student Withdrawn for Academic Reasons is eligible for readmission
  • The student’s application satisfactorily demonstrates that the issues that resulted in inadequate academic performance have been addressed and poor academic performance is not likely to recur.
  • A second Withdrawal for Academic Reasons will typically result in Academic Dismissal, and the student would be ineligible for readmission.

Additional Criteria for Readmission Following Withdrawn for Medical Reasons

Students who have withdrawn from the University for medical reasons must meet the following criteria, in addition to the criteria expected of all students seeking readmission:

  • In order to support the health and safety and the academic success of returning students, a student seeking readmission following a medical withdrawal must provide an application which includes a plan for meeting the essential requirements of the University’s educational programs, including, where applicable, the residential experience and continuing to make academic progress if readmitted.
    • To ensure the health and safety of a student returning from medical withdrawal, any student requiring ongoing medical care (e.g., physical therapy, specialty medical care, or ongoing/long-term mental health counseling) must have an off-campus provider for that care arranged and documented prior to readmission.
  • The student must provide documentation from the student’s treating health care provider about the student’s readiness to return and to meet the essential requirements of the University’s educational programs, including, where applicable, the residential experience.
  • All paperwork, including the documentation from a student’s treating health care provider must be provided by the readmission application deadline. Incomplete or late applications may not be considered for readmission.

The University’s health care point of contact (Student Health or CAPS) must provide a health clearance, affirming the clinical readiness of a student to return based on the documentation submitted by the student and their treating health care provider upon readmission.  The University’s health care point of contact may contact the student’s treating health care provider to discuss the progression of care and the documentation provided.

Readmission Decisions

Applications for readmission and any exceptions sought to the University’s readmission criteria above will be evaluated by a committee including the Richmond and Westhampton College deans, the senior associate registrar, the AVP and director of financial aid (or designee), and the relevant associate dean from the Jepson School of Leadership Studies or the Robins School of Business, for students who are majoring in that school. When appropriate, this committee will consult with the University’s Director of Disability Services.

The decision of the Readmission Committee is final and cannot be appealed.

Provisional Readmission

Provisional readmission may be granted if a student is in the process of completing a requirement stipulated by the Dean or a medical evaluation is more appropriately conducted closer to the start of the semester proposed for readmission. In such cases students will be allowed to register for classes and apply for on-campus housing, but readmission remains contingent on completion of the outstanding requirement or health clearance.

Applying for Readmission

After a Non-Medical Withdrawal

Undergraduate students who have withdrawn from the University for a non-medical reason and wish to return must make their request for readmission to the School of Arts and Sciences, Robins School of Business, or Jepson School of Leadership Studies by completing the Undergraduate Readmission Application.

After a Medical Withdrawal

When a student who has withdrawn from the University due to medical reasons is ready to return, the student must complete and submit a Readmission Application following a Medical Withdrawal.

Application for readmission, as well as all documentation from the student's treating professional (if applicable), must be received as follows:

  • October 15, for consideration for readmission to the spring term
  • February 15, for consideration for readmission to the summer and fall terms

All paperwork, including the documentation from a student’s treating health care provider must be provided by the readmission application deadline.  Incomplete or late applications may not be considered for readmission.

Once all documentation is received, the University Readmission Committee will evaluate the student’s application for readmission.

The decision of the Readmission Committee is final and cannot be appealed.

Returning to the University

 

Health Requirements

Students returning from a Leave of Absence and re-admitted students must comply with all immunization entrance requirements in compliance with the Commonwealth of Virginia.  Students separated from the University for greater than six months must complete TB screening and submit documentation to the Student Health Center by June 1 for fall entry and January 1 for spring entry.  For more information about your individual requirements, contact the Student Health Center for assistance.

Requirements for students who have been readmitted:

Typically students will be readmitted only for a fall or spring term (i.e., first term after readmission will not typically be a summer term)

To remain enrolled, a readmitted student must meet all of the requirements outlined by their Dean, including but not limited to:

  • earning the specified total number units for their first semester following readmission
  • earning the minimum GPA specified in the return semester and earning passing grades in all classes in which the student is enrolled.
  • earning no incompletes during their return semester without permission from the Dean
  • A readmitted student may not withdraw from any classes without permission from the Dean 

Students will not typically be readmitted if they return and withdraw a second time. (See criteria for students seeking readmission)