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Withdrawal and Readmission

Academic Leave of Absence

A Leave of Absence is an approved temporary break from University studies with the intent to return to the University.  A Leave of Absence may only be requested prior to the start of the semester and only for a full semester or semesters; students who wish to withdraw from the University on or after the first day of class must request a withdrawal (see medical and non-medical withdrawal information). 

Students who wish to take a leave of absence from the University may do so for up to two consecutive fall/spring semesters by completing a University Leave of Absence Form.  Students who need a Leave of Absence for military service or religious obligation should contact their College Dean.  Students who have requested a leave of absence will retain their University email account and will not need to apply for readmission.  Students who are on a Leave of Absence will be included in the registration queue for the semester in which they plan to return.  Students who are on a Leave of Absence will also be permitted to participate in the housing lottery for the following year.

A student who takes a Leave of Absence will not be considered an enrolled student while on Leave.  This can have implications for international student visas, financial aid, requirements for student loan repayment, health insurance, and successful progress toward a student’s degree.  Students should discuss plans for a leave of absence with their College Dean and the Office of Financial Aid.  Richmond Scholars who wish to take a leave of absence should also contact the Office of Scholars and Fellows.

When requesting a leave of absence, a student will identify the term in which they plan to return.  A student returning from Leave of Absence will be invited to enroll in courses during the normal registration period for the semester in which they plan to return.

Withdrawing With Intent to Return

This University Withdrawal Request Form is for the use of enrolled undergraduate students who are requesting to withdraw from the University and intend to return. When you submit this form, Richmond College or Westhampton College will be in contact with you to schedule a meeting to discuss your withdrawal if you have not already had one. If you are a first time enrolling student who has not yet attended your first day of class, please do not use this form to cancel your enrollment but instead contact the Office of Admission.

When a student withdraws for medical (including psychological, psychiatric, or physical health) reasons, University staff will communicate with your treating professional.  In order for University staff to communicate with your treating professional, you must also complete this Authorization for Release form once you have returned home and established a relationship with your treating professional. When received, your treating professional will be contacted by the University and provided a copy of your Medical Withdrawal Agreement Form, your Authorization for Release, and a Treatment Summary and Recommendations form for them to complete at the conclusion of your treatment. 

Applying for Readmission

After a Non-Medical Withdrawal

Undergraduate students who have withdrawn from the University for a non-medical reason and wish to return must make their request for readmission to the School of Arts and Sciences, Robins School of Business, or Jepson School of Leadership Studies by completing the Undergraduate Readmission Application.

After a Medical Withdrawal

When a student who has withdrawn from the University due to medical reasons is ready to return, the student must complete and submit a Readmission Application following a Medical Withdrawal.

Application for readmission, as well as all documentation from the student's treating professional (if applicable), must be received as follows:

  • October 15, for consideration for readmission to the spring term
  • February 15, for consideration for readmission to the summer and fall terms

Once all documentation is received, the appropriate University staff will make a determination on the student's readiness to return to Richmond and communicate that to the student.

Returning to the University

Students returning from a Leave of Absence and re-admitted students must comply with all immunization entrance requirements in compliance with the Commonwealth of Virginia.  Students separated from the University for greater than six months must complete TB screening and submit documentation to the Student Health Center by June 1 for fall entry and January 1 for spring entry.  For more information about your individual requirements, contact the Student Health Center at healthcenter@richmond.edu for assistance.

Withdrawing Permanently

The University Withdrawal Notification Form is for the use of enrolled undergraduate students who have decided to withdraw from the University and have no intention to return to Richmond. When you submit this form, Richmond College or Westhampton College will be in contact with you to schedule a meeting to discuss your withdrawal if you have not already had one. If you are a first time enrolling student who has not yet attended your first day of class, please do not use this form to cancel your enrollment but instead contact the Office of Admission.